End of Semester Course Wrap-up

Why?

• In accordance with the following Senate Policies, you may be required to keep a complete course backup along with relevant student information:
  
  1. Policy Concerning Retention of Examination Papers and Other Graded Materials
  2. Student Appeal Procedures

How?

1. Login to your WebCT course.
2. Click the Control Panel button.
3. From the Control Panel, click Manage Course. The Manage Course screen appears.
4. Click Backup Course. The Backup Courses screen appears.
5. Under Options: Backup Files, click Create backup. The Create Backup screen appears.
6. In the text box, enter a brief description for the backup course. This description will appear in the Backup Filename table. Note : The backup course's filename is created automatically.
7. Click Create. A confirmation screen appears. Note : The backup is automatically saved as a zip file.
8. Click Continue . The Backup Course screen appears with the backup course listed. You must now download this backup to your computer.
9. From the Backup Filename table, select the course backup that you want to download.
10. Under Options: Backup Files, click Download. Your computer's file download window appears.
11. Follow the on-screen instructions to download the file. Note: Do not attempt to open this file as it is only readable by WebCT. You must save it to your computer.
    

Notes: You can upload a course backup only after it has been downloaded to your computer. Do not unzip the backup file before uploading it. The time required to upload/download a course backup will depend on the course file size.

Why?
The backup created in Step 1 contains your entire course including student records and activities, discussions, calendar entries, and content. This content cannot be accessed from the backup unless the entire backup is restored as a new WebCT course. If you wish to access this data outside of WebCT, you can download the components separately.

Download the Student Database (optional)

Note: In Calculated and Letter Grade columns, the calculated value is downloaded, not the formula.

1. From the Control Panel, click Manage Course, and click Manage Students. The Manage Students screen appears.
2. Under Actions, from the Options:Records drop-down list, select Download and click Go. The Download Student Records screen appears.
3. Select a Record separator from the drop-down list and click Download. Your computer's file download screen appears, prompting you to save the file on your computer. Note: You will not be prompted for a field separator in this step if you have selected a default field separator.

Zip and Download your Files (optional)

1. From the Control Panel, click Manage Files. The Manage Files screen appears.
2. Click on the checkbox beside the folder My-Files.
3. Under Options: Folders, select Zip, the Zip Files in Folder screen appears.
4. In the Filename of new zip file text box, enter a name for the zip file.
5. From the Place the new zip file in this folder drop-down list, select a destination folder.
6. Click Zip. The Manage Files screen appears and a new file, with a.zip extension, is added under Folders and Files.
7. Under Folders and Files, select the file that you just zipped.
8. Under Options: Files, click Download. The Download File screen appears.
9. Click Download. Your computer's file download dialog box appears.
10. Follow the instructions in the dialog box to save the file to your computer.
11. You can unzip the file onto your computer using any standard unzipping package.

Compile and Save Discussion Postings (optional)

1. From the Course Menu, click Discussions. The Discussions screen appears.
2. In the Discussions table, click the topic containing the messages you want to compile and download. The Discussion Messages screen appears.
3. From the list of messages, select the messages to be compiled. To compile all messages in a thread, select the check box next to the thread. To select all of the messages displayed, select Subject.
4. Click Compile . The Compiled Messages screen appears displaying your compiled messages. Note: If this message option is not visible, click Designer message options to move to the bottom of the screen.
5. To download your compiled messages, click Download . Your browser's file download dialog box appears. Follow the on-screen instructions.
6. When the download is complete, click Close . The Discussion Messages screen appears.
7. You can open this document in any Word Processing Application (MS Word, WordPerfect, NotePad etc.)

Compile and Save Email (optional)

1. From the Course Menu, click Mail. The Mail screen appears.
2. From the Mail Folders table, click the folder that contains the messages that you want to compile and download . The Mail Messages screen appears.
3. From the list of messages, select the messages to be compiled. To compile all messages in a thread, select the thread.
4. Under Apply to message(s) selected above , click Compile. The Compiled Messages screen appears.
5. Click Download . Your browser's file download window appears. Follow the on-screen instructions.
6. When the download is complete, click Close . The Compiled Messages screen appears.
7. Click Close . The Mail Messages screen appears.
8. You can open this document in any Word Processing Application (MS Word, WordPerfect, NotePad etc.)

Compile and Save Calendar Entries (optional)

1. From the Course Menu, click Calendar. The Calendar screen appears.
2. Click the Designer Options tab if it is not already selected.
3. Click Compile entries. The Compile or Download Calendar Entries screen appears.
4. From the Month, Day, and Year drop-down lists, select the date range for the entries you want to compile.
5. To apply a filter to your search:
   • From the Criteria drop-down list, select the calendar entry field you want to search.
   • From the Comparison drop-down list, select the comparison term to apply to your search.
   • In the Value text box, enter the search value.
6. Select the access level for the entries you want to compile. You can compile Public entries only, Private entries only, or Both.
7. Compile and download the entries:
   • To view the list of compiled entries before you download, click Compile. The Compiled Calendar Entries screen appears.
     • To print your compiled entries, use your browser's Print command.
     • To download the list, click Download. Your browser's file download screen appears.
   • To download your compiled entries without viewing the list first, click Download . Your browser's file download screen appears.
8. Follow the on-screen instructions. When the download is complete, the Compiled Calendar Entries screen appears.
9. To return to the Calendar screen, click Done.